A great deal of discussion occurred regarding the potential name change and the strategy to bring the issue forward. It was decided that Chairman Delehaunty will request a meeting with the City Manager to discuss the Commission's thoughts and to develop a strategy to make a potential recommendation to the public.
What was discussed????
Mass Open Meetings Law (http://www.cbsys.ago.state.ma.us/pubs/oml.htm)
2. Minutes of Meetings
Content: The Open Meeting Law (as well as the Public Records Law, G.L. c. 66, '5A) requires every governmental body to maintain accurate minutes of all its meetings. At a minimum, minutes must set forth the date, time, and place of the meeting, the identity of the members present or absent, and all "action taken."
The District Attorney has interpreted the term "action taken" to include not only votes and other formal decisions made at a meeting, but also discussion or consideration of issues for which no vote is taken or final determination is made. See New England Box Co. v. C & R Construction Co., 313 Mass. 696, 713 (1943). It would be sound practice to also include in the minutes a summary of each discussion held at the meeting.
It does not appear to me that " a great deal of discussion" in the minutes can exactly be considered a summary of the discussion. The minutes of the meeting are suppose to let the public know what the "thoughts" are of the commission???
2 comments:
Speaking of Board Minutes, according to the March notes, they had the April meeting on the 10th. Is there any possibility that we will have those minutes anytime soon?
Dave H.
No...
The minutes will not be released until they approved at the next meeting (MAY). Technically they could be but they would need to be noted that it is a "draft".
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